Microsoft Word 2003/2007 Compressed/Overlapping text

This is a solution to a problem that was occuring infrequently for about 6 months in my office before someone asked me to find a solution.

The problem generally happens when a user prints a document. The problem is that the text bunches up on top of each other producing a completely illegible bunch of stacked characters. An example of the problem is below.

This obviously causes some issues when it comes to reading a document! Fortunately this is not a permanent change to the document and the solution is fairly straightforward (when you know how!).

The first thing you need to do is open word without a document open.

Once you have word open go to tools > options > print. In this tab uncheck “Background Printing”. and click ok.

Close word.

Open the offending document and the text should now look and print like normal!

The same problem can be solved in Word 2007 by checking the same option.

Office Button -> Word Options -> Advanced -> Print -> Print in Background

If you find this useful please feel free to leave a comment!

Ben

Weird Microsoft Word text insert problem

We have a small script that inputs text in to a microsoft word template used for label printing. This text is inserted by a third party program using the bookmarks feature in word.

Recently I came across a problem where when the program started inserting the text in to the label it would continually insert the same piece of text over and over. This caused word to crash and of course the user could not print a label.

The fix was relatively simple and should work for any instance where text is being inserted in to a word document by a third party program.

To fix the issue go to Tools > Options > Edit.  Make sure that “Typing replaces selection” is enabled in this menu.

Please note that this setting is seperate from the standard overtype function using the insert key.

Hope that someone else out there has the same weird problem as me and finds this useful!

Ben

Insert Random Text Sample in Microsoft Word 2007/2003

A quick tip should you need to demonstrate some formatting or anything else that involves a chunk of sample text in Microsoft Word. I used this recently when performing some Word 2003 training and needed to show how to format paragraphs and fonts.

In Word 2003 you can type =rand() anywhere in a document and you will be presented with the following text.

The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog.

The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog.

The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog.

You can also use a modifier by placing numbers in the brackets. e.g. =rand(2,3) would place 2 paragraphs of 3 lines of the above text.

In word 2007 you can use several different functions. =rand() in word 2007 inserts the following text.

On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and other document building blocks. When you create pictures, charts, or diagrams, they also coordinate with your current document look.

You can easily change the formatting of selected text in the document text by choosing a look for the selected text from the Quick Styles gallery on the Home tab. You can also format text directly by using the other controls on the Home tab. Most controls offer a choice of using the look from the current theme or using a format that you specify directly.

To change the overall look of your document, choose new Theme elements on the Page Layout tab. To change the looks available in the Quick Style gallery, use the Change Current Quick Style Set command. Both the Themes gallery and the Quick Styles gallery provide reset commands so that you can always restore the look of your document to the original contained in your current template.

=rand.old() inserts the same sample text as in word 2003. =lorem() inserts the following.

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa. Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet commodo magna eros quis urna.

Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.

Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis egestas. Proin pharetra nonummy pede. Mauris et orci.

Again the same modifier as before can be used to edit the number of paragraphs and lines you wish to insert. The modifier is =function(p,l) where function is the sample option you want to use and p and l are the number of paragraphs and the number of lines respectively.

Ben

Microsoft Word 2003 – Tiny blinking cursor!

If you experience a teeny tiny cursor in Microsoft Word 2003 then I have a very simple fix for you! (Probably so simple you will curse yourself for not thinking of it earlier!)

On the Standard toolbar – Select the zoom option and set it to 500% and then set it back to 100%.

Your tiny cursor should now be blinking away in all its full size glory!

Ben